COVID-19 Vaccine & Testing Plan

 

KANE, DUPAGE, IL

LAWRENCE, SD

    Masks required indoors and in government vehicles   Masks optional, unless posted

 

Fermilab is committed to maintaining a healthy and safe workplace so that we can continue work on our scientific mission. We continue to implement necessary safety measures to protect our Fermilab community from the negative impacts of COVID-19 on our personal health, our team productivity, and our scientific mission.

The lab has developed a COVID-19 Vaccination and Testing Policy that aligns with the CDC Community Levels.

 

The lab has determined, based on expert guidance, that widespread COVID-19 vaccination is the best way to:

  • contribute to greater immunity,
  • reduce the likelihood of sudden clusters of COVID-19 on campus,
  • minimize the risk imposed by new variants, and
  • help protect members of our community who are at the highest risk of developing serious illness from the virus.

Learn more about the safety and effectiveness of the COVID-19 vaccines from the University of Chicago Medicine.

Face masks are required to be worn indoors by everyone when Community Levels are High, unless alone in an enclosed office or room.  Masks are required to fit snuggly over the nose and mouth.  When community levels are low or medium, individuals are not required to wear masks.

Fermilab’s vaccine and testing plan.

Employees

  • Must submit proof of vaccination via FermiWorks.
  • Employees who are not fully vaccinated and are regularly onsite may be included in a regular weekly testing program through the Fermilab Occupational Medical Office (FOMO), when Community Levels are Medium or High for the county or counties where the site is located. Participation in a regular weekly testing program is not required when Community Levels are Low.
  • Employees who are not fully vaccinated and need to be onsite must be part of a regular weekly testing program at FOMO when Community Levels are Medium or High. In the event an employee is unable to schedule an appointment at FOMO, off site testing is permitted and employees must submit negative test results to the portal.  Testing is not required when Community Levels are Low for the county or counties where the site is located.
    • Testing must be proctored.
    • Fermilab will provide COVID-19 testing onsite.
    • Onsite testing at FOMO will be available by appointment when Community Levels are Medium or High. A link to schedule appointments can be found here. If all available appointments are filled on the scheduler, individuals will need to be tested offsite.
    • Negative test results obtained off site must be submitted to COVID -19 Results portal two business days prior to site access.  Any COVID-19 viral test that has been authorized by the Food and Drug Administration, such as a PCR or antigen test, may be used.
    • Positive results should be reported to FOMO. Individuals with positive results may not access the site until cleared to return by FOMO.
  • Vaccination time charging and reimbursement
    • FRA will allow employees to charge the actual time necessary to be vaccinated up to 4 hours, which includes time for travel to the vaccination site, administration of the vaccine and return to work. This time should be entered to timecode 70.1.
    • Fermilab policy provides that employees may use sick leave if they are experiencing temporary vaccine side effects and are unable to work. If an employee happens to be one of the unlikely cases with long-term health problems caused by the COVID-19 vaccination, the employee may pursue a workers compensation claim.
  • Testing time charging and reimbursement
    • If an employee is required to be tested for physical site access (Batavia, IL or Lead, SD), the lab will reimburse employees for the reasonable costs for testing that are not otherwise covered by insurance.
    • Employees may use sick time or vacation time for time used for testing if they are tested during work hours, either on site or off site. If they choose to be tested off site during non-work hours, no time charging is required or allowed. Provisions for those with approved accommodations will be communicated to the employee on a case-by-case basis.
  • Personnel who are not up-to-date on COVID-19 vaccines should stay at least six feet from others while indoors.

Users and Affiliates

  • Submit proof of vaccination via FermiWorks.
  • Users and Affiliates who are not fully vaccinated and need to be onsite must be part of a regular weekly testing program at FOMO when Community Levels are Medium or High. In the event an employee is unable to schedule an appointment at FOMO, off site testing is permitted and employees must submit negative test results to the portal.  Testing is not required when Community Levels are Low for the county or counties where the site is located.
    • Testing must be proctored.
    • Fermilab will provide COVID-19 testing onsite.
    • Onsite testing at FOMO will be available by appointment when Community Levels are Medium or High. A link to schedule appointments can be found here. If all available appointments are filled on the scheduler, individuals will need to be tested offsite.
    • Negative test results obtained off site must be submitted to COVID -19 Results portal two business days prior to site access.  Any COVID-19 viral test that has been authorized by the Food and Drug Administration, such as a PCR or antigen test, may be used.
    • Positive results should be reported to FOMO. Individuals with positive results may not access the site until cleared to return by FOMO.
  • Personnel who are not up-to-date on COVID-19 vaccines should stay at least six feet from others while indoors

Subcontractors

  • Subcontractors working onsite are required to follow all requirements for site access at Fermilab in Batavia and South Dakota, including submission of the subcontractor’s plan to solicit attestations from its employees regarding vaccination status, reporting weekly to FRA the percentage employees working on site at Fermilab who are vaccinated, and the requirement that all unvaccinated subcontractor employees who work onsite in Batavia or South Dakota carry with them proof of a negative test taken within 72 hours of their arrival onsite, or weekly if they are part of a testing program, when Community Levels are Medium or High. Carrying negative test results is not required when Community Levels are Low for the county or counties where the site is located.
  • The specific requirements for contractor plans will be held by Procurement.
  • Personnel who are not up-to-date on COVID-19 vaccines should stay at least six feet from others while indoors.

Business Visitors 

  • Unbadged business visitors are required to submit attestation of vaccination, or a negative COVID-19 test within the prior 72 hours to gain site access, when Community Levels are Medium or High. Providing negative test results is not required when Community Levels are Low for the county or counties where the site is located.
  • Personnel who are not up-to-date on COVID-19 vaccines should stay at least six feet from others while indoors.

Public Indoor Visitors 

  • Public indoor visitors are required to submit attestation of vaccination, or a negative COVID-19 test within the prior 72 hours to gain site access, when Community Levels are Medium or High. Providing negative test results is not required when Community Levels are Low for the county or counties where the site is located.
  • Public indoor visitors who are not up-to-date on COVID-19 vaccines should stay at least six feet from others while indoors.

Others

  • Daycare parents and guardians who are not FRA employees, users or affiliates are not required to be vaccinated or tested; however, they must follow all protocols required by the Fermilab Children’s Center, including physical distancing if not up-to-date on COVID-19 vaccinations
  • Village residents who are not Fermilab employees, users or affiliates are not required to be vaccinated or tested; however, they must follow all mask requirements when Community Levels are Medium or High.
  • Commercial delivery personnel are not required to be vaccinated or tested; however, they must follow all social distancing safety protocols and mask requirements when Community Levels are Medium or High.
  • Retired Guest/Emeritus Scientists onsite will be required to be fully vaccinated or provide proof of a negative COVID-19 test results taken within the previous 72 hours, when Community Levels are Medium or High and should physically distance if not up-to-date on COVID-19 vaccinations.

 

Please send questions to covid19@fnal.gov.

 

CDC Community Level information